{"id":3091,"date":"2025-11-06T19:27:21","date_gmt":"2025-11-06T09:27:21","guid":{"rendered":"https:\/\/software.covetrus.com\/apac\/?p=3091"},"modified":"2026-07-23T20:46:08","modified_gmt":"2026-07-23T10:46:08","slug":"inventory-management-veterinary-practice","status":"publish","type":"post","link":"https:\/\/software.covetrus.com\/apac\/veterinary-insights\/article\/practice-solutions\/inventory-management-veterinary-practice\/","title":{"rendered":"10 Best Inventory Management Practices for Veterinary in 2026"},"content":{"rendered":"<h2><strong>Key Takeaways<\/strong><\/h2>\n<ul>\n<li>Best practice inventory management can improve the quality of patient care and lift your clinic\u2019s profitability by reducing waste, stockouts, and unnecessary costs.<\/li>\n<li>Stock tracking, ordering, and expiry management with a PMS like Covetrus Ascend can save time and increase accuracy.<\/li>\n<li>Regular audits, staff training, and clear SOPs ensure accountability, compliance, and consistent stock control.<\/li>\n<li>Partnering with a trusted supplier like Provet can help optimise costs, streamline purchasing, and keep your pricing data accurate.<\/li>\n<li>Data-driven insights and automation will help you make smarter ordering decisions, minimise manual admin, and free up your staff for patient-focused tasks.<\/li>\n<\/ul>\n<p>Patient care is at the heart of every veterinary practice. Effective inventory management will make sure your staff have immediate access to the essential medications, supplies, and equipment they need to deliver the best possible patient outcomes.<\/p>\n<p>Best inventory management practices are also a cornerstone of a profitable and high-performing veterinary clinic. Without an efficient and effective system, you risk stockouts, overstocking, wasted resources, and increased costs, which can negatively impact your <a href=\"https:\/\/software.covetrus.com\/apac\/veterinary-insights\/article\/practice-solutions\/everything-you-need-to-know-about-how-to-increase-revenue-at-your-veterinary-practice\/\">veterinary practice\u2019s financial health<\/a>.<\/p>\n<p>Read on to find out about the best inventory management practices for veterinary clinics in 2026. Discover tips to track your stock, reduce waste, and maximise your practice\u2019s efficiency.<\/p>\n<h2><strong>Why Inventory Management is Important in Veterinary Practices<\/strong><\/h2>\n<p>Did you know that inefficiencies like daily stock ordering, margin leakage, holding excess stock, and wasted staff time can cost your practice <a href=\"https:\/\/software.covetrus.com\/apac\/veterinary-insights\/article\/podcast\/your-vet-clinics-hidden-profit-centre-84000-per-vet\/\">up to $84,000<\/a> per vet per year, according to Crampton Consulting Group? Aside from financial loss, poor inventory management can also reduce the time your staff are available for patient care and client services.<\/p>\n<p>However, you can turn your inventory management into a competitive advantage using practice management software (PMS) like <a href=\"https:\/\/software.covetrus.com\/apac\/veterinary-solutions\/ascend-cloud-veterinary-software\/mobile\/\">Covetrus Ascend<\/a>. It not only offers a convenient and efficient dedicated stocktake app, but it also integrates directly with leading veterinary wholesalers like <a href=\"https:\/\/www.provet.com.au\/\">Provet<\/a>. This means that pricing and inventory data updates automatically in Ascend, saving time and reducing errors.<\/p>\n<blockquote><p><em>\u201cA huge drawcard was being able to integrate with our major supplier, Provet. It meant our staff didn\u2019t need to spend unnecessary time updating prices and they could focus on other, more important, tasks. Plus, it reduced the risk of items being missed.\u201d<\/em> \u2013 Danielle Appay, Indooroopilly Vet Clinic<\/p><\/blockquote>\n<p><a href=\"https:\/\/software.covetrus.com\/apac\/book-a-demo\/\">Book a demo<\/a> or watch our recorded demo below:<\/p>\n<p><a href=\"https:\/\/solutions.covetrus.com\/covetrus-ascend-q1-2026-on-demand-demo\"><img decoding=\"async\" class=\"wp-image-3133 size-full aligncenter lazyload\" data-src=\"https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1.png\" alt=\"\" width=\"750\" height=\"150\" data-srcset=\"https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1.png 750w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-300x60.png 300w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-328x66.png 328w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-120x24.png 120w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-400x80.png 400w\" data-sizes=\"(max-width: 750px) 100vw, 750px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 750px; --smush-placeholder-aspect-ratio: 750\/150;\" \/><\/a><\/p>\n<h2><strong>Best Practices for Veterinary Inventory Management<\/strong><\/h2>\n<p>To get your inventory management under control and keep it there, it helps to follow some tried-and-true industry tips. These will make it easier to keep your stock organised, <a href=\"https:\/\/software.covetrus.com\/apac\/veterinary-insights\/article\/practice-solutions\/how-to-save-money-on-veterinary-software\/\">reduce costs<\/a>, and keep your practice running smoothly and cost-effectively.<\/p>\n<h3><strong>1. Manage inventory using technology and automation<\/strong><\/h3>\n<p><a href=\"https:\/\/software.covetrus.com\/apac\/veterinary-insights\/article\/practice-solutions\/how-to-get-the-best-veterinary-practice-management-software-for-your-clinic\/\">Choose practice management software<\/a> with built-in inventory management features or use an inventory management system that integrates with your PMS. This will help you track sales, product use, stock levels, expiry dates, and reorder points in real time. Barcoding or RFID systems will also improve accuracy and speed up your practice\u2019s inventory and ordering processes.<\/p>\n<p>Industry best practices recommend that your PMS should have:<\/p>\n<ul>\n<li>Real-time stock tracking across multiple locations<\/li>\n<li>Automated reordering when supplies run low<\/li>\n<li>Direct integration with suppliers.<\/li>\n<\/ul>\n<blockquote><p><em>\u201cI really love that Ascend is cloud-based. I don\u2019t have to worry about having a lot of on-site hardware and making sure my records are stored safely. It simplifies the storage of data for me a lot, securely.\u201d<\/em> \u2013 Linda Morgan, Post Pet Meds<\/p><\/blockquote>\n<h3><strong>2. Conduct regular inventory audits<\/strong><\/h3>\n<p>Even with advanced practice management software, you should still hold frequent, and sometimes blind, audits of your stock to reconcile it with your software records and identify any discrepancies early on. In an audit, you should compare physical counts with system records, follow up on any discrepancies, and adjust records and refine processes based on what your audit shows.<\/p>\n<h3><strong>3. Categorise inventory<\/strong><\/h3>\n<p>Organise items into categories such as pharmaceuticals, vaccines, surgical supplies, pet food, and retail, lab and diagnostic materials. Categorising your stock will make your tracking and reporting more efficient.<\/p>\n<h3><strong>4. Set par levels and reorder points<\/strong><\/h3>\n<p>Define the minimum and maximum stock levels for each item, according to par levels (the ideal quantity to have on hand) and reorder points (the threshold at which new stock should be ordered). Automated alerts can also help prevent stockouts or overstocking.<\/p>\n<h3><strong>5. Track expiry dates<\/strong><\/h3>\n<p>Use batch tracking or expiry date fields in your practice management software and inventory system to rotate stock using FIFO (First In, First Out), minimise waste from expired products, and make sure you remain compliant with industry regulations in Australia and New Zealand.<\/p>\n<h3><strong>6. Monitor usage trends<\/strong><\/h3>\n<p>Be sure to use data for stock-related decision-making. This includes monitoring key metrics like inventory turnover to make sure stock moves efficiently and doesn\u2019t expire. Also, analyse usage patterns to set reorder points accurately, identify slow-moving items, and control costs. Adjust your ordering patterns seasonally, too, for example, ahead of flea or tick treatments in warmer months.<\/p>\n<h3><strong>7. Control supplier costs<\/strong><\/h3>\n<p>Secure a trusted partnership with a leading veterinary wholesaler like <a href=\"https:\/\/www.provet.com.au\/\">Provet<\/a> to stay on top of variable product costs to <a href=\"https:\/\/software.covetrus.com\/apac\/veterinary-insights\/article\/practice-solutions\/everything-you-need-to-know-about-how-to-increase-revenue-at-your-veterinary-practice\/\">maximise clinic profitability<\/a> and optimise your cost of goods sold (COGS).<\/p>\n<p>You can also reduce inventory costs through a strong partnership with a trusted veterinary wholesaler, where you can get loyalty benefits such as Provet PLUS points, exclusives products and competitive pricing for <a href=\"https:\/\/www.provet.co.nz\/veterinary-products\/covetrus-essentials\/\">frequently ordered items<\/a> that offer quality and value.<\/p>\n<h3><strong>8. Train staff and assign inventory responsibilities<\/strong><\/h3>\n<p>Effective inventory management is a team effort, and it\u2019s important that staff are familiar with it and are aware of its importance. Train your staff thoroughly on the correct inventory procedures, including accurate data entry and stock handling and storage. In our podcast episode below, we discuss how one order per week improves efficiency.<\/p>\n<p><iframe style=\"border-radius: 12px\" frameborder=\"0\" height=\"352\" data-src=\"https:\/\/open.spotify.com\/embed\/episode\/6QWidxBgz8XfymwBFd88a2?utm_source=generator\" width=\"100%\" allow=\"autoplay; clipboard-write; encrypted-media; fullscreen; picture-in-picture\" allowfullscreen=\"allowfullscreen\" data-testid=\"embed-iframe\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" data-load-mode=\"1\"><\/iframe><\/p>\n<p>A business improvement and training organisation like Provet\u2019s Crampton Consulting Group (CCG) can support you with inventory management best practices and&nbsp;audits.&nbsp;<\/p>\n<p>It can pay to appoint a specific team member or inventory manager to oversee ordering and stocktakes and maintain supplier relationships. This will help ensure accountability and consistency in your inventory practices.<\/p>\n<h3><strong>9. Document processes<\/strong><\/h3>\n<p>Create and document Standard Operating Procedures (SOPs) for receiving stock. This includes cross-referencing incoming orders against purchase orders and updating inventory in your PMS \u2013 including lot and expiry dates \u2013 before items are used. Your SOPs should also include how to handle returns, manage expired items, and emergency stocking.<\/p>\n<h3><strong>10. Optimise stock and storage<\/strong><\/h3>\n<p>Use the first-in, first-out (FIFO) method to optimise your stock. This means stocking shelving so that older items with earlier expiry dates are used first to reduce waste.<\/p>\n<p>Also, keep your stock room and storage areas clean, organised, and secure to prevent loss and make it easier to find items. It\u2019s also important to lock away high-value items like medications in locked cabinets or rooms with restricted access to prevent theft or misuse.<\/p>\n<p><a href=\"https:\/\/software.covetrus.com\/apac\/book-a-demo\/\">Book a demo<\/a> or watch our recorded demo below:<\/p>\n<p><a href=\"https:\/\/solutions.covetrus.com\/covetrus-ascend-q1-2026-on-demand-demo\"><img decoding=\"async\" class=\"wp-image-3133 size-full aligncenter lazyload\" data-src=\"https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1.png\" alt=\"\" width=\"750\" height=\"150\" data-srcset=\"https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1.png 750w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-300x60.png 300w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-328x66.png 328w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-120x24.png 120w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-400x80.png 400w\" data-sizes=\"(max-width: 750px) 100vw, 750px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 750px; --smush-placeholder-aspect-ratio: 750\/150;\" \/><\/a><\/p>\n<h3><strong>Veterinary Inventory Management Checklist<\/strong><\/h3>\n<p><strong>1. Technology and automation<\/strong><\/p>\n<p>\u2610 Practice management software integrates with suppliers<\/p>\n<p>\u2610 Real-time stock tracking across locations<\/p>\n<p>\u2610 Automated reordering<\/p>\n<p>\u2610 Barcoding or RFID<\/p>\n<p>&nbsp;<\/p>\n<p><strong>2. Inventory audits<\/strong><\/p>\n<p>\u2610 Monthly or quarterly audits are scheduled<\/p>\n<p>\u2610 Blind audits are conducted occasionally<\/p>\n<p>\u2610 Physical counts matched with system records<\/p>\n<p>\u2610 Discrepancies investigated and resolved<\/p>\n<p>\u2610 Processes refined based on audit results<\/p>\n<p>&nbsp;<\/p>\n<p><strong>3. Categorise inventory<\/strong><\/p>\n<p>\u2610 Items grouped by type (e.g. medications, food, retail)<\/p>\n<p>\u2610 Categories should match what\u2019s used in reporting and tracking<\/p>\n<p>&nbsp;<\/p>\n<p><strong>4. Par levels and reorder points<\/strong><\/p>\n<p>\u2610 Par levels defined for all items<\/p>\n<p>\u2610 Reorder points set and reviewed<\/p>\n<p>\u2610 Automated alerts enabled for low stock<\/p>\n<p>&nbsp;<\/p>\n<p><strong>5. Expiry dates<\/strong><\/p>\n<p>\u2610 Expiry dates recorded in PMS<\/p>\n<p>\u2610 The FIFO method is used for stock rotation<\/p>\n<p>\u2610 Expired items removed and logged<\/p>\n<p>&nbsp;<\/p>\n<p><strong>6. Usage trends<\/strong><\/p>\n<p>\u2610 Inventory turnover<\/p>\n<p>\u2610 Usage patterns<\/p>\n<p>\u2610 Seasonal adjustments<\/p>\n<p>\u2610 Slow-moving items<\/p>\n<p>\u2610 Supplier pricing<\/p>\n<p>&nbsp;<\/p>\n<p><strong>7. Supplier costs<\/strong><\/p>\n<p>\u2610 Supplier partnerships are reviewed annually<\/p>\n<p>\u2610 Special pricing or loyalty programmes<\/p>\n<p>\u2610 PMS updates supplier pricing automatically<\/p>\n<p>&nbsp;<\/p>\n<p><strong>8. Train staff and assign roles<\/strong><\/p>\n<p>\u2610 Staff trained on inventory procedures<\/p>\n<p>\u2610 Inventory manager appointed<\/p>\n<p>\u2610 Responsibilities documented<\/p>\n<p>&nbsp;<\/p>\n<p><strong>9. Inventory processes<\/strong><\/p>\n<p>\u2610 SOPs created for receiving, storing, and disposing of stock and returns<\/p>\n<p>\u2610 Incoming orders checked against POs<\/p>\n<p>\u2610 Lot numbers and expiry dates entered before use<\/p>\n<p>&nbsp;<\/p>\n<p><strong>10. Stock and storage<\/strong><\/p>\n<p>\u2610 The FIFO method is used for shelving<\/p>\n<p>\u2610 Storage areas are clean and organised<\/p>\n<p>\u2610 High-value items locked and access restricted<\/p>\n<p>&nbsp;<\/p>\n<h2><strong>Tips to Reduce Waste and Increase Efficiency<\/strong><\/h2>\n<p>Applying the best inventory management practices is achievable for any vet clinic. Here are some top tips to cut down on inventory waste, increase efficiency and improve clinic performance:<\/p>\n<ul>\n<li><strong>Technology:<\/strong> Automate inventory management using Practice Management Software like <a href=\"https:\/\/software.covetrus.com\/apac\/veterinary-solutions\/ascend-cloud-veterinary-software\/mobile\/\">Covetrus Ascend<\/a>. It provides real-time tracking, lets you set automated reorder points, and helps prevent missed charges.<\/li>\n<li><strong>Cycle counting:<\/strong> Implement cycle counting instead of annual stock takes. Count your highest-value and fastest-moving items weekly and your lower-value items less often to catch discrepancies early. Your PMS should generate reports that measure the right metrics, and you should also do physical counts of specific subsets of inventory. Then reconcile the results against your system records to manage shrinkage.<\/li>\n<li><strong>Logistics:<\/strong> Follow FIFO (First-In, First-Out) rotation. Always place products with the earliest expiry dates at the front to make sure they\u2019re used first, which will reduce waste.<\/li>\n<li><strong>Staffing<\/strong>: Appoint a staff member to manage inventory, as well as a backup. This will create accountability, make sure protocols are followed, and save other staff members\u2019 time.<\/li>\n<li><strong>Purchasing:<\/strong> Use inventory reports in your PMS to set minimum stock volumes that trigger a reorder and the maximum quantity of each item to hold. This will help avoid costly stock-outs and overstocking, and expired stock.<\/li>\n<li><strong>Control:<\/strong> Hold regular audits and investigate discrepancies promptly. Investigate differences between your physical count and your PMS count to identify the source of shrinkage, for example, missed charges, theft, or waste.<\/li>\n<\/ul>\n<h2><strong>Simplify Inventory and Save Time with Covetrus Ascend<\/strong><\/h2>\n<p><a href=\"https:\/\/software.covetrus.com\/apac\/veterinary-solutions\/ascend-cloud-veterinary-software\/mobile\/\">Covetrus Ascend<\/a> helps you follow veterinary inventory management best practices by automating the tracking and reordering of stock and integrating with your suppliers. It will give you real-time visibility of stock levels, generate purchase orders automatically, and help prevent overstocking or shortages to save you time and money.<\/p>\n<p>With less manual data entry and paper-based tracking, your staff will be freed up to spend more time on patient care. Cloud access and automated reporting make it easy to manage inventory from anywhere and at any time, which will keep your veterinary operations smooth, efficient, and cost-effective.<\/p>\n<p><a href=\"https:\/\/software.covetrus.com\/apac\/book-a-demo\/\">Book a demo<\/a> or watch our recorded demo below:<\/p>\n<p><a href=\"https:\/\/solutions.covetrus.com\/covetrus-ascend-q1-2026-on-demand-demo\"><img decoding=\"async\" class=\"alignleft wp-image-3133 size-full lazyload\" data-src=\"https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1.png\" alt=\"\" width=\"750\" height=\"150\" data-srcset=\"https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1.png 750w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-300x60.png 300w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-328x66.png 328w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-120x24.png 120w, https:\/\/software.covetrus.com\/apac\/wp-content\/uploads\/sites\/4\/2026\/01\/2026-Q1-Recorded-Demo-banner-1-400x80.png 400w\" data-sizes=\"(max-width: 750px) 100vw, 750px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 750px; --smush-placeholder-aspect-ratio: 750\/150;\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Key Takeaways Best practice inventory management can improve the quality of patient care and lift your clinic\u2019s profitability by reducing waste, stockouts, and unnecessary costs. Stock tracking, ordering, and expiry&#8230;<\/p>\n","protected":false},"author":123456841,"featured_media":3102,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[4],"tags":[97,96],"class_list":["post-3091","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-practice-solutions","tag-inventory-management","tag-veterinary-practice"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.8 (Yoast SEO v27.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>10 Best Inventory Management Practices for Veterinary in 2026 - Covetrus Technology Solutions | Australia, New Zealand, Asia-Pacific<\/title>\n<meta name=\"description\" content=\"The best inventory management practices for veterinary clinics. 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