As we make headway into this year, we’re focusing in on solutions for protecting your practice and all things data security for your business. Why? Because sometimes the simplest solutions can have the biggest impact.
We are passionate about new technology and systems to help our clients run their best practice, but it doesn’t have to be complicated. We know that by offering simple, reliable and secure solutions which work in the background, we help our clients reduce daily time and energy drains. Take data backup for example, it’s easier than you think.
In this article we will discuss the four essential, but simple steps to a full circle data back up solution for your practice. But first, why is a full circle data back up solution essential for your practice?
Tom Davies, Hardware and Engineering Manager “Data loss happens more frequently than we’d like to think. And when it does, the impact can be significant and even unrecoverable for your business.”
From the Boston Computing Network’s Data Loss Statistics, 60% of companies that lose their data will shut down within 6 months of the disaster. Gartner Group says that 43% of companies were put out of business immediately by a major loss of computer records and another 51% permanently closed their doors within two years of a data breach.
This brings us to full circle data backup, an approach essential to your secure your practice’s data. This approach entails four key steps: data backup, secure storage, retrieval in the event of data loss and reinstallation back into your software.
1. Automatic data backup
An automated data backup is essential, so the risks attached to the ‘human factor’ are removed. This solution must back up your vital practice data securely and reliably 24/7, 365 days a year. The most effective way to do this is through installed software that is set to automatically backup and upload your valuable practice data.
2. Redundancy, data upload and storage
Your data isn’t truly protected from loss unless you back it up regularly to more than one location. You may feel safe having a robust onsite backup, or you may believe that having a copy of your data stored remotely in the cloud is sufficient. However, best practice is to have both a secure offsite and onsite backup. Step two of a full circle backup is the secure upload of your client, operational and financial data to your secure onsite and offsite servers.
3. Retrieval
While a robust backup strategy is an essential step in protecting your practice data, the main goal isn’t to create a copy – it’s about timely and effective retrieval. If you suffer a data loss event, you must be able to locate the backup source quickly and restore it within an acceptable recovery time objective (RTO). This is the small window of opportunity referred to earlier.
4. Reinstallation
This is the final step of a full circle backup. With so many businesses switching to digital workflows these days for the efficiencies they bring, it’s essential to be able to reintroduce restored data back into your practice software as quickly as possible. You can imagine, for example, how your clinic would grind to a halt if you were unable to retrieve patient or client files.
Hopefully, it’s clear just how important a full circle data backup is to the future viability of your practice. With so many natural and human risks at play, you need to adopt a mindset of when it happens to your business, not if. Thankfully, there is a simple, automated solution which provides protection for your practice, giving you peace of mind.
Our data backup solution is a safe, reliable and affordable way to help prevent your business from losing data. We offer an automated service which works in the background to store your data remotely, providing this essential, full-circle protection for your practice.
Contact us to find out more about our full-circle solution for your practice.