Part Two: Care plans renewal strategy: How to reduce “churn”

26 July 2023 5 min read


In a separate blog article, we introduced the concept of churn. Churn is the number of plans that do not renew over a given period, expressed as a percentage of total renewals possible. The less churn you have, the greater the success of your care plans (also known as wellness plans).

High churn = poor renewal rate
Our experience shows that when it comes to renewal strategies, ensuring that program participants perceive consistent and above-anticipated value as a member is the best strategy to ensure low churn. Demonstrating value needs to happen from the first day a client enrolls in their pet’s care plan.

The good news is that perception of value is almost entirely dependent upon communication, and good communication skills come with training and focus. You should not expect your team to automatically know how to communicate value. But you can teach them.

Step One: Train your team to communicate purpose and value
The puppy/kitten plan level offers a perfect example of the need to train and coach the team on communicating value. Puppy and kitten plans literally fly off the shelf without any communication necessary because new pet owners see them as no brainers. They know that their puppy or kitten will need multiple visits, vaccines, etc., in that first year, and enrolling in a care plan ensures that it will all be taken care of.

Being able to divide the cost of that care over 12 payments makes care plans even more appealing. However, these easy selling points do not communicate the lifetime value of preventive care, which means that without additional communication, it is likely that clients will see no reason to renew for an adult plan the following year.

Educating clients that care plans help keep their pets healthy throughout their lives is critical. For example, high churn often happens when a pet grows from a puppy/kitten plan to an adult plan because the lifetime value of care is not emphasized. The costs of care and convenience make it easy to sell puppy/kitten plans, but if you don’t focus on the bigger picture, these pet owners will not perceive the value of keeping their adult pet on a complete care plan program.

Providing the services included in the plan is also a big part of reducing churn. It is the practice’s responsibility to ensure that all of the key services included in a plan are delivered within one year. A large part of a renewal strategy is to stay on top of this and make sure that clients have every opportunity to redeem these veterinary care plan services (think physicals, fecal exams, and routine bloodwork). How can you expect someone to renew a plan where they never even used the services from the previous year?

Here are some of the lifelong care concepts to focus on when training the team:

  • Plans are based on the practice’s ultimate care recommendations – their pet is receiving optimal care
  • Pets age faster than humans, which makes frequent physical examinations and annual diagnostics critical for catching conditions early when they are still treatable
  • It is important to discuss diet, exercise, and behavior with your veterinarian regularly
  • Just as with humans, an emphasis on preventive care leads to long, healthier lives
  • Plans are tailored to your pet’s needs based on age and other factors – optional items, discussed below, provide further customization
  • They will continue to have all the other member benefits provided, such as additional exams, discounts, etc.

TIP: Nothing speaks louder than personal experience. If you really want team members to communicate value, consider offering wellness plans as an employee benefit. There are many ways to do this, but one is to significantly subsidize plans so that the employee can purchase them at a reduced price for their pets. How many of them are currently following the highest standard of preventive care for their own pets? It varies, but many cannot afford it. If team members can utilize care plans, their experience can translate into personal recommendations that come from more than just a script.

Step Two: Personalize care with customization
As a way to increase value, a well-run wellness program often allows pet owners to choose from optional services and additional chronic condition plans, including diabetart disease, hyperthyroidism, Addison’s disease, and canine Cushing’s Disease. Optional services let you tailor the plan to the pet – for example, spay/neuter on an adult plan, microchips, heartworm/flea/tick medication, additional diagnostics for high-risk breeds, etc. Chronic illness plans allow a pet owner to add a separate plan to manage their pet’s specific medical condition – for example, diabetes, pain management, rehabilitation, etc.

Being able to tailor services or plans to the individual needs of a pet drives even more loyalty and value, further reducing churn. Keep in mind that chronic illness plans are not required to be medically oriented. For example, if you offer grooming at your practice, consider an introductory program as an option for chronic illness plans. Think of the same for boarding and daycare. Get creative and you can come up with programs for pets of all ages and services.

Step Three: Pre-book appointments
Pre-booking is a must. For a myriad of reasons, the last thing you want your team to do is chase down clients right before their plan expires to get them in to redeem important services. Such a delay shows disorganization and a lack of program management, which does not instill confidence or make your clients want to renew their plans.

Pets on a care plan may need to be scheduled for their next biannual preventive care examination before they leave the practice. This creates a consistent six-month scheduling cycle (just like going to the dentist), which increases the perception of value and ensures that there is consistent communication between the veterinarian and pet owner regarding the best plan for their pet.

Talk to clients about their plans often. If a client has a care plan that includes an optional service they don’t want to pay for every year (like dental), let them know you can adjust. That way, they won’t cancel their whole plan, their pets will continue to receive vital preventive care services, and you can keep them coming back to your practice.

The good news is that clients are very willing to pre-schedule these exams because they are included in their plan, especially if you employ a comprehensive text/email reminder communication system. Having this system in place is critical for the success of your program.

Here are three more things that should be top of mind with care plans:

  • As part of preventive care examinations/visits, veterinarians need to take the time to review each service that is being delivered and explain why that service is important, either as a preventive measure or diagnostic tool
  • It is important for veterinarians and team members to consistently commend plan holders for being extraordinary pet owners
  • Clients that enroll their pets in your wellness program should feel like they are part of a special group and be appreciated for choosing to provide the highest quality care

So, what is the bottom when it comes to churn? Team training on communicating program value, offering optional services and chronic illness plans, and employing strategic scheduling protocols are the best ways to keep churn to a minimum. By minimizing churn, you can increase year-over-year growth of your care plan program.

As a partner, Covetrus® provides a complete pet wellness program solution that combines software and professional services to make managing a complete care program easy, including reducing churn.

Covetrus Care Plans is a flexible program designed to help your practice provide affordable, personalized pet healthcare, resulting in improved treatment compliance, efficiency, and profitably.

Visit to learn more.

This article is the second in a two-part series. Read article one: Care plans renewal strategy understanding and calculating churn.